Renter KYC & blacklist
Driving licence, ID papers and expiry dates on file. Verify papers before check-out, and a blacklisted renter can’t be booked.
Car rental · Self-drive · Chauffeur
Run your car rental from booking to billing
SpeedoOne Rentals runs self-drive and chauffeur hire on the same vehicles your VMS already tracks. Bookings, photo check-out and check-in, deposits, challans, attached-car owners and an online booking page — on one login.
- Self-drive & chauffeur hire
- Photo check-out & check-in
- Deposits, late & fuel charges
- Challans matched to the hire
- Attached-car owner bills
- Online booking page
- GST-ready invoices
- Linked to VMS GPS & documents
- Runs in the browser
How a hire runs
From booking to invoice, one record
Every hire moves through the same five steps, and each step adds to the same booking — so the final invoice already knows the km, fuel, late time and damage.
Book
At the counter, on a call, from your website or a CRM lead. The price is quoted as you type.
ReservedConfirm & assign
Book a class now and assign the exact car or driver when it suits you.
ConfirmedCheck-out
Odometer, fuel, photos, checklist and the renter’s signature before the car leaves.
ActiveCheck-in
Km run, fuel shortfall, late time and new damage are charged when the car comes back.
ReturnedInvoice & close
GST invoice raised, and the deposit refunded or adjusted against it.
Closed
01Bookings & calendar
Every car and every booking on one calendar
See which car is out, reserved or blocked for the week. Click an empty day on a car to book it, or book against a class and assign the car later.
- Book it any waySelf-drive or with a driver — booked at the counter, on the phone or from a CRM lead
- Counters and deliveryPickup and return counters, doorstep delivery and one-way returns with their own fees
- Promos and advancePromo codes, agent commission and an advance receipt taken with the booking
02Check-out & check-in
Handovers that hold up in a dispute
Walk round the car with the renter. Mark damage on the car diagram, take photos, note odometer and fuel, and collect a signature — when the car leaves and again when it comes back.
- Damage found at check-out is recorded and never charged; new damage found at check-in is charged
- Minimum photos, the renter’s signature and the odometer reading can be made compulsory
- Print the vehicle rental agreement straight from the booking
Check-in — car backRB-1042 · JH01 AB 1234
03Tariffs & pricing
Tariffs that price the hire for you
Set rates once per vehicle class. Seasons, extras and promo codes adjust the quote, and the booking form shows the price as you type.
- Per-day rates by length of hire, plus hourly, weekly and monthly rates and km included per day
- Seasonal surcharges by date, and extras such as a child seat or insurance that lowers the deposit
- Chauffeur rate cards — package, per km, per hour or per day — with night halt, driver allowance and waiting
New Rental BookingSedan · 3 days
04Deposits, late returns & fines
Deposits and challans, with nothing slipping through
Take the deposit before the keys go out. When a traffic challan arrives weeks later, SpeedoOne matches it to the hire that had the car, so you can charge the right renter.
- Check-out can be refused until the deposit is in; refund or forfeit it when the hire closes
- Late returns charged by the hour or the day, with grace minutes you set
- Fuel policy of same-to-same, full-to-full or prepaid, with a refuelling fee
Traffic Fines & ChallansMatched to the hire
05Online booking
Take bookings on your website, day and night
Share your public booking page or link it from your site. Renters pick dates, a counter and a car, add extras and a promo code, and send the request. It lands on your dashboard for you to confirm.
- Only cars free for those dates are shown, at your live rates
- You choose which classes, counters and extras appear online
- Renters check their status with the booking number and phone
06Fleet & VMS
Wired into your VMS fleet
A rental car is the same vehicle record your VMS already keeps, with its GPS tracker, documents, fuel and service history. Rentals reads that record before every booking.
- GPS trail and trip log on every booking
- Documents expiring in the next 30 days and maintenance due in the next 7, on the rental dashboard
- Block a car or send it to the workshop — it stays off hire until the job is done
Docs expiringNext 30 days (VMS)
Everything else
Built for how rental desks really work
The rest of the rental desk sits on the same login, with the same customers, cars and ledgers.
Chauffeur trips
Trip fare with extra km, extra hours, night halt, driver allowance and waiting. Tolls and parking are billed at actuals.
Attached-car owners
Put owners’ cars on a contract. Owner bills show gross, TDS and net payable, and land on the owner’s ledger.
Counters & delivery
Opening hours, out-of-hours fee, one-way fee and doorstep delivery zones for each location.
Renter messages
Booking confirmed, pickup and return reminders, overdue return and invoice raised — each with its own message.
GST that fits rentals
Self-drive and chauffeur hire each carry their own GST rate and SAC. Invoices and ledgers sit in SpeedoOne Books.
Dashboard & reports
Today’s pickups and returns, overdue cars, money billed this month and top vehicles by hire revenue.
Roles & access
Separate rights for bookings, chauffeur trips, fleet, pricing, owners, fines and reports.
Who it’s for
Made for rental businesses of every size
From a single counter with ten cars to a multi-city fleet with attached owners, Rentals keeps the desk, the cars and the money in step.
- Self-drive car rentalHatchbacks to SUVs, by the hour, day, week or month.
- Chauffeur & outstation cabsLocal packages and outstation trips with a driver.
- Travel agencies & tour operatorsAgent commission and promo codes for partners.
- Fleets with attached carsRun cars owned by others on clear contracts.
FAQ
Car rental questions, answered
Does it handle both self-drive and chauffeur hire?
Yes. Each vehicle class and each car can be offered self-drive, with a driver, or both. Chauffeur trips are priced from rate cards — package, per km, per hour or per day — with extra km, extra hours, night halt, driver allowance and waiting.
How is a rental day counted?
A hire is billed in 24-hour blocks from the pickup time. You set the grace minutes, the minimum days and whether part days round up or to the nearest day. Late returns can be charged by the hour or by the day.
How does GST work on rentals?
Self-drive and chauffeur hire each have their own GST rate and SAC in settings. Late, extra km, fuel and damage charges take the GST rate of the hire, and you can mark your rates as GST-inclusive. Invoices and ledgers sit in SpeedoOne Books.
Can customers book online?
Yes. Rentals gives you a public booking page where renters pick dates, a counter, a car and extras, apply a promo code and send the request. You choose which classes, counters and extras are shown, and renters can check their booking status with the booking number and phone.
How does Rentals connect to SpeedoOne VMS?
A rental car uses the same vehicle record as the VMS, so its GPS tracker, documents, fuel and service history are already there. Cars with expiring papers, maintenance due or an open workshop job are flagged on the rental dashboard.
Can I rent out cars I don’t own?
Yes. Add the owner, put their cars on a contract and raise owner bills from it. Each bill shows gross, TDS and net payable, and lands on the owner’s ledger.
SpeedoOne Rentals
Put your rental desk on SpeedoOne
Start with your cars. Starter classes, extras, rate cards and a counter are set up for you, so the first booking is only a few clicks away.
- Starter setup included
- Online booking page
- Linked to VMS GPS